Gestão de riscos aplicada ao desfazimento de bens permanentes da Universidade Federal do Espírito Santo

Abstract

Asset Management at the Federal University of Espírito Santo (UFES) is under the responsibility of the Heritage Division (DP/DMP/PROAD). A problem common to this function is the accumulation of idle and unserviceable assets associated with the absence of an adequate and sustainable disposal. This problem already existed at DP, but it was amplified due to the limited physical storage space and the increase in requests for the collection service of goods with their deterioration in the period of the Covid-19 pandemic and remote work. This meant that, after the return of face-to-face activities, in December 2021, for the administrative area, and April 2022, for the academic area, the sector had the maximum capacity of its deposit, being forced to suspend this service due to impossibility of meeting the high demand for withdrawals. Thus, it was perceived the need to assess the risks inherent to this procedure in order to minimize the problem. It was up to this work to identify, evaluate and deal with the existing risks in the activity of disposing of DP's assets through a Risk Matrix. This research was classified as qualitative and semi-quantitative with the use of bibliographical, documental and descriptive research techniques. The questionnaire was used as an instrument for data collection, being answered by the DP team. Among the 38 identified risk events, 3 were classified as critical, 20 as high, 13 as moderate and 2 as minor. Thus, only the critical and high-level risks were analyzed, and 8 risk control actions were suggested, divided into three groups: failures, deficiency or inadequacy of internal procedures; physical infrastructure and people, activities coordinated by the head of the DP and the use of performance indicators with the purpose of eliminating and/or reducing the impact of risks being recommended as risk monitoring. It should be noted that the contribution of this work as a technicaltechnological product was the development of a Normative Instruction that would establish a policy for the disposal of permanent movable assets.