Política arquivística: a digitalização de documentos na Procuradoria-Geral do município de Cariacica

Abstract

It is a research focused on the theme of digitization, policy and records management, and, in addition, the need to understand the political and technical-scientific dimensions of the practices used in the digitization and records management at PROGER. The objective is to investigate the digitization of documents in the Current Archive of the Attorney General's Office of the Municipality of Cariacica (ES) in order to demonstrate the benefits and speed in processes and document flows to obtain success in the information that provide social return to the municipality. A descriptive qualitative study was carried out, through a case study, documentary research, bibliographical research and collection of evidence through semi-structured interviews. Data collected through the public policy cycle methodology were also analyzed. It should be noted that the information regime is used to support PROGER's documental practices, as legal norms applied in government institutions (federal and state) are accepted through it, justifying the use of relations between information, policy, access and preservation; in the procedures involving the management and digitization of documents, considering the purpose of speedy access and the protection and preservation of analogue archival documents. It is concluded that document scanning practices need to be based on archival policies, to guarantee access and long-term preservation of documents. However, there was a need to formalize archival policies and information policies at the institution. In this way, the importance of further research on the themes is evident, especially with regard to archival policy and digital preservation.